The AWS Worldwide Specialist Organization is seeking a self-driven, highly organized, and proactive Executive Assistant to support the Directors of AI/ML and their direct reports. This position will own driving improvements and processes for a fast-growing team while also providing high-impact administrative support to our business leaders.

Key job responsibilities

• Manage complex calendars and scheduling requirements.
• Manage domestic and international travel.
• Manage expense report coordination and submission.
• Manage team space, including moves, reconfigurations, and new hire onboarding.
• Organize, execute and assist with team activities (staff meetings, all-hands meetings, off-sites, and team social events).
• Track and help drive completion of key deliverables and follow up on outstanding items.
• Build processes to drive efficiency in planning, reporting, and communication within the team.
• Support key annual operational planning processes, business planning, and performance review cycles.
• Act as a liaison for executive’s direct reports.

A day in the life The ideal candidate will be an experienced professional, who has demonstrated using strong business judgment with success while working in a highly ambiguous environment and has advanced prioritization abilities to complete a high volume of complex tasks autonomously.

They will be a detail-oriented, experienced planner with the ability to communicate and respond effectively and efficiently while maintaining flexibility, a sense of humor, and most importantly, grace under pressure while working in a fast-paced, goal-focused work environment.

BASIC QUALIFICATIONS

• 5+ years of administrative experience at the executive level or equivalent experience.
• Proficiency in Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint, Visio.
• Experience booking domestic and international travel.
• Experience managing executive calendars.

PREFERRED QUALIFICATIONS

• Bachelor’s Degree.
• Event and team morale planning experience.
• Experience with new hire onboarding, team moves, and space planning.
• Strong analytical skills and demonstrated ability to improve processes.
• Desire and aptitude for learning new concepts on the job.
• Ability to work in a highly ambiguous environment.
• High level of integrity and discretion in handling sensitive and/or confidential information.
• Highly motivated, organized, and able to work effectively with minimal supervision.