Details

Job Description

We are looking for a Reception that would also function as a Personal Assistant to the CEO to join our team in our Delhi office. In this position, you will be involved in a variety of clerical activities including but not limited to managing the front desk.

Ensuring all incoming and outgoing calls are attended to, and professionally attending to the organization’s guests. This position shall also support the CEO with secretarial and administrative tasks on a one-to-one basis.

As Receptionist

• To greet and welcome guests
• To direct guests to the appropriate person or meeting room
• To answer, screen, and transfer all incoming calls
• To maintain log book register for all couriers/postages
• To assist with administrative tasks including filing, photocopying, printing, and taking notes
• To ensure that the reception area is tidy and presentable at all times

As Personal Assistant to the CEO

• To monitor the CEO’s emails, relay important/urgent matters to his notice, and draft correspondence on behalf of the CEO
• To organize travel and itineraries of the CEO
• To schedule meetings for the CEO
• To take notes and write minutes of meetings
• To liaise with clients, suppliers, and other staff on behalf of the CEO
• To work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, and follow up appropriately

Competencies/Skills:

• Good oral and written communication skills
• Ability to work well with others
• Well-developed organizational and time management skills
• Flexibility and adaptability
• Attention to detail

Work Style:

• Honoring commitments made to internal and external stakeholders
• Consistently striving to generate results by assuming responsibility for one’s performance
• Willingness and ability to learn and develop oneself and to adapt one approach in line with feedback or changing circumstances

Emotional Disposition:

• A tendency to be warm, approachable, calm, and composed especially in stressful situations

Professional Values:

• Honesty and transparency in dealing with internal and external stakeholders
• Ethical in all transactions
• Discretion and confidentiality while dealing with stakeholders

Additional Information

• Computer Software: Proficient in MS Office
• Language: Fluent in English

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