Real Estate Assistant

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Real Estate Agent Jobs In Los Angeles

Job Details

Hiring Organization
Hire Options
Post Name Real Estate Assistant
Qualification Any Graduate
Industry Private
Employment Type Full Time 
Work Hours 8 Hours
Salary USD 20 To USD 25 Per Hour
Location Los Angeles, California, United States 90001

Job Description

The law firm is seeking a Real Estate Department Assistant to join its dynamic and growing Real Estate Group. This position provides administrative support to attorneys and paralegals on the real estate team.

Essential Duties and Responsibilities

  • Prepare legal documents and correspondence to assist with commercial real estate transactions
  • Create critical date checklists for purchase and sale agreements
  • Assist in preparation of closing binders
  • Calendar real estate transaction dates using Outlook
  • Manage and compile/deliver signature pages to clients and or title company
  • Prepare expense reimbursements and check requests for attorneys
  • Redline documents
  • Coordinate delivery of transactional documents via courier and express services
  • Prepare packages for shipment (i.e., FedEx, GLS, or messenger service)
  • Format large documents using the firm’s macros
  • Manage document files, both electronic and hard copies
  • Upload and save documents to the document management system (NetDocs)
  • Photocopy/scan/fax documents
  • Manage outstanding items and assist in deal management
  • Corporate formation and foreign State qualification of entities
  • Ordering of Corporate/LLC Filing Evidence and Good Standing Certificates
  • Proofread letters and real estate documents received from attorneys
  • Set up documents on DocuSign for clients to execute
  • Schedule, coordinate, and confirm meetings and appointments
  • Minimal executive assistant duties, as needed

Knowledge, Skills, and Abilities

  • 5+ years of professional legal experience
  • Great team player
  • Ability to multitask and work well under pressure
  • Attention to detail
  • Strong organizational skills
  • Communicate effectively, both orally and in writing
  • Excellent time management skills and ability to manage multiple deadlines
  • Exercise sound judgment
  • Excellent phone etiquette skills
  • Advanced skills in Microsoft Word (styles, track changes, TOC/TOA, high-level formatting), Outlook, PowerPoint, and Adobe. Basic knowledge of Excel is a plus
  • Greet and communicate with clients in a professional manner
  • Fundamental knowledge of acquisition and loan documents
  • Notary Public or willingness to become a Notary Public preferred

Apply Now

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