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Administrative Assistant

Job details

  • Company Name: Ministry of Colleges and Universities
  • Location: Toronto, ON
  • Job Type: Permanent
  • Salary: $25–$29 an hour

Full Job Description

Do you want to support a team making an impact on Ontario’s postsecondary education sector and students? Are you looking to join a team that prioritizes a fun and positive workplace culture, with a supportive management team? Demonstrate your strong administrative, organizational, and communication skills with the Strategic Policy Unit in the Postsecondary Education Policy Branch!

We are an inclusive workplace, free from bias and discrimination, which enables all employees to fully contribute their unique skills and capabilities.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to building a workforce that reflects the communities we serve and to promoting a diverse, anti-racist, inclusive, accessible, merit-based, respectful, and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities, and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advancing racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the “How to apply” section if you require disability-related accommodation.

What can I expect to do in this role?

In the Administrative Assistant role, you will:

  • provide program, administrative and financial support to the unit
  • compose routine correspondence
  • manage calendars and provide scheduling support, as needed
  • organize and coordinate stakeholder meetings and events
  • coordinate the reporting, tracking, and monitoring of projects and requests
  • provide advice and guidance to unit staff on administrative standards, procedures, and protocols
  • maintain manual and electronic filing systems
  • coordinate the purchasing of supplies and services

How do I qualify?

Administrative and Financial Skills

  • You have excellent administrative and financial skills including knowledge of related processes, standards, and best practices.
  • You have knowledge of and experience working with office procedures, practices, and guidelines.
  • You have experience assisting with financial budgeting processes, reconciling expenses, completing calculations, and preparing reports.
  • You have experience maintaining electronic and manual filing systems.
  • You have experience determining the nature, urgency, and appropriate action required when providing administrative services.

Organizational Skills

  • You have time management and organizational skills to provide administrative support and assistance to staff and senior management, respond to urgent demands for assistance, and track priorities.
  • You have the ability to arrange meetings and events and make travel and accommodation arrangements.
  • You can prioritize work and keep management informed of work progress and administrative issues in a timely manner.
  • You can work independently, as well as operate effectively as a member of a team.

Communication, Interpersonal and Computer Skills

  • You have strong communication skills to gather and share information and respond to inquiries.
  • You can exercise good judgment when interacting with other governments and stakeholders, and can appropriately manage sensitive information.
  • You are proficient with computers and all aspects of desktop software such as word processing, databases, email, internet, spreadsheet preparation, and creating presentations.
  • You are proficient in using computerized financial systems such as Integrated Financial Information Systems (IFIS).
  • You have experience using standard office equipment (e.g. printers, photocopiers, fax machines) to troubleshoot routine issues.

Additional Information:

  • 1 Permanent, 315 Front St W, Toronto, Toronto Region
Compensation Group:
Ontario Public Service Employees Union
Understanding the job ad – definitions
Administrative and Support Service
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